Staff Handbook - Policies and Procedures

Data Protection Policy 24-06-24 Registered Office: Unit 2A Longrock Industrial Estate, Penzance, Cornwall. TR20 8HX Company Reg. No. 04124350 VAT Reg. No. 684598666 UTR No. 24386 09541 1. Rejected job applicant records, including: contact details, application letters or forms, CVs, references, certificates of good conduct, interview notes, assessment and psychological test results. Retention period: Six months after applicant is notified of rejection. Application forms should give applicants the opportunity to object to their details being retained. record of all those to whom certificates or certificate information has been revealed. It is a criminal offence to pass this information to anyone who is not entitled to receive it. Once the DBS certificate has been inspected, it will be destroyed in accordance with the code of practice. Certificate information must only be used for the specific purpose for which it was requested and for which the applicant’s full consent has been given. Once a recruitment (or other relevant) decision has been made, we will not keep certificate information for any longer than is necessary. This is generally for a period of up to six months, to allow for the consideration and resolution of any disputes or complaints. If, in very exceptional circumstances, it is considered necessary to keep certificate information for longer than six months, we will consult the DBS about this and will give full consideration to the data protection and human rights of the individual before doing so. Once the retention period has elapsed, we will ensure that any DBS certificate information is immediately destroyed by secure means. DATA PROTECTION POLICY (DATA RETENTION - EMPLOYMENT) This policy supplements our data protection policy (employment). It sets out how long employment-related information will normally be held by us and when that information will be confidentially destroyed. The person responsible for implementing and monitoring compliance with this policy Lynn Way Company Secretary. We will review this policy annually to check that it is effective. Processes Hard copy and electronically-held documents and information will be retained for at least the period specified in our records retention schedule. All information must be reviewed before destruction to determine whether there are special factors that mean destruction should be delayed, such as potential litigation, complaints or grievances. Hard copy and electronically-held documents and information must be deleted at the end of the retention period. Hard copy and electronically-held documents and information will be disposed of securely. Schedule Employment records and information: